Create a Project Management System

# Create a Project Management System **Best model:** Claude 4 Sonnet **Category:** Productivity & Organization **Tags:** project management, teamwork, organization, workflow ## Description Set up a lightweight project system that tracks tasks without becoming overhead. ## Prompt Create a project management system for [TEAM SIZE] people working on [PROJECT TYPE]. Tools available: [TOOLS]. Complexity preference: [SIMPLE/MEDIUM]. Include: 1. PROJECT BREAKDOWN: How to decompose into milestones, tasks, subtasks. 2. TASK FORMAT: Clear naming, acceptance criteria, estimated time, assignee, due date. 3. PRIORITIZATION: Eisenhower matrix, MoSCoW, or impact/effort scoring. 4. BOARD SETUP: Columns (Backlog, To Do, In Progress, Review, Done) with WIP limits. 5. MEETINGS: Standup format, sprint planning, retrospective structure. 6. TRACKING: Burndown chart, velocity, blockers log. 7. COMMUNICATION: Where decisions live, async updates, escalation path. 8. DOCUMENTATION: Project charter, decision log, lessons learned. 9. SCALING: What changes at 5, 10, 20+ people. 10. TOOL COMPARISON: When to use Trello vs Asana vs Jira vs Linear vs Notion. Keep it lighter than it feels like it should be.