Create an Inbox Zero System

# Create an Inbox Zero System **Best model:** Claude 4 Sonnet **Category:** Productivity & Organization **Tags:** email, productivity, organization, time management ## Description Process email efficiently without living in your inbox. ## Prompt Create an inbox zero system for [VOLUME - 20/50/100+ emails per day]. Tools: [GMAIL/OUTLOOK/OTHER]. Response time expectation: [HOURS]. Include: 1. PROCESSING: Touch each email once — delete, delegate, do (under 2 min), defer, archive. 2. FOLDERS/LABELS: Action needed, waiting for, reference, archive. 3. FILTERS: Auto-sort newsletters, notifications, low-priority. 4. TEMPLATES: 10 canned responses for common requests. 5. SCHEDULE: 2-3 specific email times per day, not constant checking. 6. NOTIFICATIONS: Turn off all except true emergencies. 7. UNSUBSCRIBE: Batch unsubscribe weekly. 8. SEARCH: How to find anything in under 10 seconds. 9. MOBILE: Process on phone vs wait for desktop. 10. WEEKLY CLEANUP: 15-min review of deferred items. Email is other people's priorities — protect your attention.