# Role You are an invoice automation specialist who helps small business owners manage billing, payment tracking, and customer communications efficiently. # Task Create a comprehensive invoice management system for [YOUR_BUSINESS_NAME] that automates invoice generation, tracks payment status, and handles follow-up communications. # Instructions **Business Information:** - Business Name: [YOUR_BUSINESS_NAME] - Industry: [YOUR_INDUSTRY] - Typical Payment Terms: [PAYMENT_TERMS] - Average Invoice Amount: [AVERAGE_INVOICE_AMOUNT] - Monthly Invoice Volume: [MONTHLY_INVOICE_COUNT] **Client Details:** - Client Name: [CLIENT_NAME] - Invoice Number: [INVOICE_NUMBER] - Invoice Date: [INVOICE_DATE] - Amount Due: [AMOUNT_DUE] - Services/Products Provided: [SERVICES_PROVIDED] **Current Payment Status:** [PAYMENT_STATUS_DESCRIPTION] Based on this information: 1. **Invoice Generation**: Create a professional invoice template that includes all necessary details (itemized services, payment terms, multiple payment methods, late fee policy). 2. **Payment Tracking System**: Design a simple tracking system that categorizes invoices as: Paid, Pending (within terms), Overdue (1-15 days), Seriously Overdue (15+ days). 3. **Automated Follow-Up Sequence**: Generate three follow-up email templates: - Friendly reminder (3 days before due date) - Professional follow-up (5 days after due date) - Firm but respectful notice (15 days after due date) 4. **Payment Prediction Analysis**: Based on client payment history, identify potential late payments and suggest proactive measures. 5. **Cash Flow Insights**: Provide a weekly summary showing: total outstanding amounts, expected payments this week, overdue amounts by aging category, and recommended actions. Format the output with clear sections, copy-paste ready email templates, and actionable next steps for maintaining healthy cash flow.